Chief Operating Officer
Competitive salary for the right candidate including private healthcare
Introduction
This is a very exciting time for the S&P Sephardi Community and we are now looking to bolster our senior leadership by appointing a Chief Operating Officer (COO). This is a new position based at our head offices in West London. The S&P is the oldest Jewish community in the UK and has three main Synagogues; Bevis Marks, Lauderdale Road and Wembley. It also has a number of other organisations and associated charities which rely on the central office services and additionally share offices with the community. These are the Beth Din, Sephardi Kashrut Authority (SKA), Hebra (the Burial Society) as well as a number of welfare charities.
The holder will be responsible for managing a small team of full time and part time individuals as well as heading up the finance function, IT and HR.
He/she must be a qualified accountant. This is an opportunity for a charismatic and ambitious individual to take on the management of a small but dynamic office and work closely with the new CEO, the senior Rabbi of the community and the Board of trustees.
The COO will support the CEO to provide leadership, management and vision necessary to ensure the S&P has the proper operational controls, administrative and reporting procedures and people systems in place to effectively grow the organisation whilst ensuring financial stability and operating efficiency. As the COO, the candidate will also be responsible for developing, monitoring and evaluating the overall corporate strategy with the CEO and trustees with emphasis on aligning the overarching vision of sustainability and growth.
Reporting Line
The COO will report to the CEO in the first instance and to the board of trustees through the Gabbay of the community (the honorary treasurer).
Location
The community’s offices are at 2 Ashworth Road, London W9 1JY (Maida Vale)
Main Duties and Responsibilities:
1. Financial Management
- Ensure, in close cooperation with the CEO and honorary treasurer that an appropriate financial policy framework is in place to guide the charity and associated charities when making key financial decisions.
- Ensure that all accounts of the charity and its associates are in order and are filed with the Charity Commission in a timely manner.
- Work with the CEO and the Board of Trustees on formulating short and medium term business plans for the charity. This includes ensuring that the finances of the community are in line with its overall strategic direction.
- Prepare the annual budget and monitor actual performance against budgets on a monthly basis.
- Prepare monthly management accounts for the charity within an agreed time framework, using Sage, management database and other resources.
- Advise the honorary treasurer and other Board members on major financial issues which arise and which are outside the agreed boundaries of management authority
- Ensure that all accounting and tax records are kept up to date. Submit Gift Aid quarterly
- Manage the annual audit process and the relationship with the external auditors.
- Keep the board and the CEO in touch with proposed new legislations for charity and tax laws.
- Plan and manage cash flow and investment activity – the latter in consultation with investment advisers and the relevant Board sub-committee.
- Provide regular reports to the CEO and the Gabbay on outstanding debts and ensure that there are efficient systems in place to collect them.
2. HR
- Ensure that all HR policies and procedures are up to date and in compliance with employment laws.
- Ensure all staff appraisals are up to date and oversee the maintenance of staff files, contracts and HR database.
- Together with the CEO, deal with all staff issues.
- To oversee the maintenance of staff files, contracts and the HR database
- Ensure that the organisation has the best match of skills for the roles including providing appropriate training/development as required.
- Provide the appropriate recommendations to the Board for reward/recognition.
- Ensure effective team work across the organisation.
- Reviewing and designing process and workflow to achieve greater efficiency.
- Overseeing the general reporting function i.e. ensure that the board/CEO receive relevant and timely information
3. IT
- Manage the IT outsource and ensure that they deliver value for money service to the organisation.
- Ensure that the IT infrastructure of the charity is robust and is running efficiently.
- Ensure that a disaster recovery plans are in place at all times.
- Ensure the necessary systems and processes are in place for GDPR.
4. Strategy
- Work with the CEO and senior team to help deliver a clear vision, strategy and business plan for sustainable growth
- Deliver ad hoc projects including leading on feasibility studies when required
5. Building Management
- Overseeing property investment decisions around the estate
- Developing a sustainable future estates strategy aligned with the objectives of the S&P CEO
Qualifications
The holder of the position must have the following qualifications
- Qualified accountant with at least 5 years working experience after qualifying.
- Knowledge of and experience in Sage essential
- Experience of working in the not-for-profit / charity sector desirable
- A team player with the ability to communicate effectively with superiors and subordinates.
- Good written and presentational skills.
- Ability to communicate with stakeholders at all levels.
- Ability to manage people and motivate them to produce excellent results.
- Ability to formulate policies in line with strategy.
- Experience in project management methodologies would be an advantage
- Experience in business process design would be an advantage
Competitive salary for the right candidate including private healthcare
To receive a full job description and to apply please email: rachel@sephardi.org.uk
With a covering letter + CV to arrive no later than 13th July 2018.
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